Run your whole landscaping business in one place.
CRM, routing, crews, estimates, invoicing, hiring, fleet, equipment, marketing, and a customer portal. One platform for the office, the truck, the job site, and the homeowner.
No signup. No card. Spins up in seconds.
Trusted by landscaping companies running thousands of jobs
One platform. Every part of the business.
Stop duct-taping a CRM, a scheduler, an ATS, QuickBooks, group texts, and a paper calendar. Crewbase is the source of truth from the first lead through the last paid invoice.
Sales pipeline
Drag-and-drop from new lead to signed contract. Auto follow-ups. No leads slip through.
Smart routing
Auto-cluster properties by service day. Re-optimize stops on the fly. Crews drive the shortest path.
Recurring jobs
Set a mowing contract once. Crewbase generates the schedule, bills the customer, and tracks every cut.
Crew app + GPS
Today's route, gate codes, dog warnings, before/after photos. Live truck tracking on the office map.
Estimates + billing
Proposals with map-drawn measurements. Stripe + ACH. Two-way QuickBooks sync.
Hiring
Branded careers page, mobile applications, AI-drafted bilingual SMS replies in under 60 seconds.
Customer portal
Magic-link portal for every client. View jobs, sign estimates, pay invoices, message you back.
Live tracking
GPS pings every 30 seconds while crews are on the clock. Replay today's route in one screen.
Fleet + maintenance
Per-vehicle service log, next-due alerts, lifetime spend, cost per mile. Trucks stop falling through the cracks.
Equipment + inventory
Trackable assets your crews check out and return. Damage reports. Mulch yards on hand.
Reviews + referrals
Auto-ask for a Google review after every completed job. Track who referred who and pay them out.
Loyalty + marketing
Points for repeat customers. Birthday touches. Email + SMS campaigns from inside the app.
Automations
When a job completes, auto-invoice and request a review. When weather hits, cascade the schedule.
AI everywhere
Estimate drafts from text messages. Bilingual job-ad copy. Personalized applicant replies. Photo property analysis.
Public API + webhooks
Wire Crewbase into the rest of your stack. REST endpoints, signed webhooks, scoped API keys.
Switching is the easy part.
The biggest reason landscapers stay on a tool they hate is the thought of moving years of customer data. Crewbase is built to take it. Drag your export onto the page and we’ll figure out the rest.
- Drop a CSV — Crewbase auto-detects what kind of data it is
- No column mapping. We figure out Name, Phone, Address ourselves
- Customers, properties, services, and leads in one drop
- Step-by-step export guides for the tool you're leaving
- Or hand us your file and we migrate everything for you
Already supports
Drop your CSV here
Customers, properties, services, leads — all auto-detected
Don’t see your tool? Any CSV works. Or send us the export and we’ll do the migration for you on the Growth plan and above.
Every job, every dollar, every crew. One screen.
See revenue this week, jobs scheduled today, route progress live, open AR by client, and which crew is over capacity. Make decisions in seconds, not hours.
- Multi-crew, multi-service-line tracking
- Per-job profitability (hours x rate vs. invoice)
- Customer LTV by acquisition source
- Open AR + aging at a glance
- Live GPS tracking of crews on a map
The mobile app crews actually use.
Today's route, gate codes, dog warnings, prior-job photos, one-tap clock in, before/after photos on every stop. No app store install. Works offline.
- Geofenced clock in / clock out
- One-tap stop completion with photo
- Before/after photos build customer trust
- Issue reports straight from the field
- Hours flow into payroll automatically
The work the office hates, done in seconds.
Paste a customer text and get a draft estimate with line items pulled from your service catalog. Drop in a property photo and Crewbase analyzes the lawn, beds, and any issues. Get a new applicant and a personalized bilingual SMS reply is waiting in under a minute. Review, edit, send. AI drafts. You decide.
- Estimate drafts from a customer text or voicemail transcript
- Bilingual job ad copy and 60-second applicant SMS replies
- Photo analysis: lawn condition, bed coverage, gates, dogs
- Auto-screen applicants on objective requirements (license, lift, transport)
- Suggested next actions on every client and lead
Customer message
Hey, my front yard is a mess. Need someone to mow weekly through the season. Also some mulch around the trees and pull out the dead bushes by the porch. Thanks - Sarah
Crewbase draft
- Weekly mow (residential)28 × $55 = $1,540
- Mulch install5 yd × $95 = $475
- Brush + dead-plant removal2 hr × $75 = $150
Frequently asked questions
How long does it take to get set up?+
Sign up, drop your CSV export from your old tool, and you're live the same day. Most teams onboard in under 2 hours. We auto-detect Jobber, ServiceTitan, Yardbook, Aspire, LMN, Real Green, Housecall Pro, and 12 more.
Do my crews need to install an app?+
No. Crewbase opens in any phone browser and installs to home screen as a Progressive Web App. Looks and feels native, no app store. Same for the customer portal — clients get a magic link, no password.
What about my QuickBooks?+
Two-way sync with QuickBooks Online. Invoices and payments flow both ways. Stripe + ACH for card and bank payments. Your accountant doesn't need to learn a new tool.
Does it really help with hiring?+
Yes. You get a branded careers page that uses your own property photos, a 90-second mobile application, and an AI-drafted bilingual SMS reply within seconds of every application. You review and send — never autonomous. Speed-to-respond converts 4-5x better than 24-hour replies.
Is it bilingual?+
Yes. Every applicant interaction, careers page, and AI reply renders in English or Spanish. Customer-facing pages support both. Big gap in the industry — most ATS tools are English-only.
What does the customer portal actually do?+
Clients click their magic link and see jobs, sign estimates, pay invoices, view photos from each visit, and message you back. No login, no password, no extra cost. Every customer on every plan gets one.
Does crew GPS tracking really work?+
Yes. Pings every 30 seconds while a crew member is on the clock. The office sees the live map and can replay today's route. Built on free OpenStreetMap so it works without paid maps tokens — Mapbox upgrade optional.
What if I have multiple business locations?+
Scale plan supports multi-location. Each location is its own workspace with shared billing.
Does it work in the snow?+
Yes. Snow operations are first-class: per-event jobs, weather alerts, separate snow vs. lawn crews, and salt/plow tracking per property.
Need help getting customers, not just managing them?
Modern Apex Strategies is the agency that built Crewbase. We also build custom websites and run Google Ads for landscaping companies. If your phone isn't ringing, the best CRM in the world won't fix that. We will.
- Custom websites that actually convert
- Google Ads management with weekly reporting
- On-site SEO so you rank in your service area
- Full Crewbase setup and onboarding
How it works together
- 1Modern Apex builds you a website that reads like your best salesperson and points every form at Crewbase.
- 2Google Ads campaigns target homeowners in your service area. Leads flow into Crewbase automatically.
- 3Your team uses Crewbase to convert, schedule, and bill. We watch the numbers and tune the campaigns weekly.
Try Crewbase free for 14 days.
Get the whole platform. No credit card. Bring your team, your routes, your customers. If it’s not the right fit, walk away with your data.